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Executive Assistant Job at Noorka - Dubai

Executive Assistant Job at Noorka - Dubai
Noorka - Dubai

We are looking for Executive Assistant to work in Dubai. More Jobs at Noorka Dubai 2021, Find latest careers opportunities at Noorka on Find more jobs vacancies in Dubai.

We are currently looking for an experienced Executive Assistant to work in Dubai. As an Executive Assistant you will provide secretarial, reports & analysis, presentations and administrative support to the Managing Director ensuring services are provided in an effective and efficient manner. The responsibilities of an EA require dealing with a wide range of managerial, coordination, and monitoring tasks.

Specifically, Your Key Responsibilities Are As Follows
  • Perform a variety of administrative or executive support tasks that are highly confidential and sensitive.
  • Research, compile, assimilate and prepare confidential and sensitive documents, briefing the Managing Director as required.
  • Read and screen incoming correspondence and reports as appropriate; make a preliminary assessment of the importance of materials and organizes documents; handles some matters personally and forwards appropriate materials to the Managing Director, Sr. Management and team as appropriate
  • Receive and screen incoming calls and visitors, determining priority matters, alerting the Managing Director accordingly. Make referrals to appropriate staff or provides requested information.
  • Act as liaison between the Managing Director, subordinates or others, by transmitting directives, instructions and assignments and following up on the status of assignments.
  • Produce a variety of documents, charts, and graphs as required
  • Prepare agenda and collect materials for meetings, speeches, and conferences; take minutes and keep records of proceedings.
  • Coordinate and facilitate the Managing Director’s calendar to arrange appointments, meetings, and conferences
  • In coordination with other EA’s, recommend actions to be taken on office expenditures such as equipment and supply needs.
  • Establish and maintain various filing and records management systems.
  • Maintains and keeps record of confidential files and contracts
  • Make travel arrangements; prepare itineraries; prepare, compile and maintain travel vouchers and records for the Managing Director as required.
  • Make travel arrangements; prepare itineraries; prepare, compile and maintain travel vouchers and records for overseas guests/suppliers when required.
  • Process and prepare expense reports related to business travel, dinner and lunch meetings, and other related expenses
  • Creates Purchase Requisitions and Purchase Order via Ariba and SAP for office supplies, events, etc., for both trade and non-trade items.
  • Handles supplies for HO
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