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Logistics Officer Job at Oxfam - Ethiopia

Logistics Officer Job at Oxfam - Ethiopia
Oxfam - Ethiopia

Description
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About us
Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 19 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.
Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.
Our team

The Tigray Response Team is composed of national and international staff with wide experience in developing and implementing WASH, EFSVL, Protection, and Gender programmes. It has a business support team providing high-quality operational support in a way that recognizes, supports, and addresses the needs of the programme, whilst ensuring that Oxfam’s policies, procedures, and minimum standards are adhered to and applied fairly at all times.

The Logistics Team is part of the business support team accountable for ensuring that all operational procedures of Administration and Logistics are adhered to and implemented in a manner that is compliant with Oxfam policies, standards, and procedures. In particular, the team provides professional, business-focussed service on logistics, delivering a proactive and solutions-based approach for resolving issues. The team will also ensure that the operational business requirements are effectively managed to deliver organisational results and support the achievement of programme outcomes.

Job purpose
The main purpose of the Logistics Officer is to work as part of the programme team in providing general logistics support including procurement planning, coordinating with project partners, safety and security of office premises, administrative support, inventory, asset, and contract management.

Core details
Location: Mekelle and Mahone Tigray Region, Ethiopia
Salary: As per the Oxfam benefit package
Internal Grade: D2, National
Job Family: Property & Logistics
Contract type: Fixed-Term contract for 6 months with the possibility of extension.
Hours of work:
37.5 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at the interview stage
This role reports to: Area Manager
Staff reporting to this post: Logistics Assistants
The annual budget for the post: N/A
Key relationships/interactions:
Line manager, other business support and programme staff and partner staff
Screening checks:
All successful candidates will be screened through Refinitiv World-Check One to comply with counter-terrorism and financial sanctions regulations.
References:
Should you be successful and not already employed by Oxfam GB, we will require a minimum of two references covering five years of employment history.
DBS checks (for roles based in the UK):
It is a requirement in the UK for a new DBS check at an enhanced level for every new member of staff who works directly with or has regular contact with, children or vulnerable adults in the UK (consistent with DBS guidance and relevant law).

Key responsibilities
Program Management Support
  • To organize all logistics processes including purchasing, warehousing, communication, and transport.
  • Contribute to proposal writing by advising on Logistical requirements in the respective locations.
  • Ensure that program procurement is in line with donor requirements and standards
Warehouse Management
Ensure effective warehouse management through maintenance of up-to-date records of all items received and dispatched at the same time ensuring that necessary documentation is in place.

Supply Chain
  • Maintain records of and contacts with suppliers and local repair/maintenance outfits, and conduct regular market surveys, to get the best prices.
  • Ensure procurement process supports timely delivery of supplies/materials for operational and programme use
Program Administration
In liaison with Admin Assistant ensure all aspects of staff/visitors and cargo movement and that admin issues relating to procuring accommodation etc, are effectively handled 

Guest House/Office Management
Assist in the identification, setting up, and proper functioning of new Oxfam GB base/compound facilities.

Vehicle Management
  • Plan, implement, and monitor effective vehicle management systems on the basis, through liaison with the programme manager, PHP and PHE and Livelihood team leaders, drivers in ensuring regular maintenance of the vehicles as per monthly schedules.
  • Ensure that all guidelines, aids, and tools on vehicle management are effectively implemented and monitored.
Security
  • Assist in line management in the collection of security information and implementation of security protocols
  • Ensure that all the necessary procedures and steps are in place for the safety and security of Oxfam personnel and assets.
Transport and Delivery
  • Liaise with Assistant Logistician, Team Leaders, and implementing partners in delivery and receipt of project materials and ensuring that proper records are kept.
  • Organize transportation needs either for personnel, goods, or services in conjunction with the Team leaders.
Stock and Assets Management
  • Through the Assistant Logistician and respective Team, leaders ensure Oxfam GBs stocks and assets and well managed in accordance with OGB regulations.
  • Ensure accurate and updated inventories of Oxfam assets and resources on a timely basis.
  • Ensure the communication facilities (landlines, Thuraya phones, etc.) are utilized well and cost-effectively, by implementing agreed systems.
People Management
  • Line manage Logistics Assistant, Drivers and guards’ staff in the base.
  • Plan and organize staff movements for leave and R&R on a weekly, monthly, and quarterly basis and keep updated line management informed.
  • Support staff development and capacity-building activities for logistics staff.
Emergency Assessment
Make assessments of logistics issues and needs of new emergency situations and submit reports to the line manager as may be required.

Representation
Establish and maintain good contacts with suppliers, government offices, local authorities, and other NGOs with regard to logistical issues.

Other
  • To comply with all Oxfam GB logistics procedures, policies, and rules
  • Show commitment to Oxfam’s mission, aims & objectives.
  • Provide cover for Logistics staff on other bases as may be requested within the programme.
  • Any other duties that may be assigned by the line manager
Job Requirements
Essential - Experience, Knowledge, Qualifications & Competencies
  • Bachelor (BA) or Degree from a recognized university/college in Logistics, Purchasing and Supply, Warehousing Management, any management studies or any other areas that can bring an added value to the post.
  • Relevant logistic experience of 3-5 years (including, Logistics and Supplies management) for BA holders or 5-7 years for Diploma holders, preferably in an international NGO.
  • Significant knowledge and experience of managing a warehouses / Stock
  • Strong numeracy skills and good computer skills (Word, Excel, Lotus Notes)
  • Good people management abilities, able to manage and develop other people’s professional standards, and potential
  • Good organisational and personal management skills, with the ability to prioritize work issues to meet deadlines with minimal supervision and adjust to constantly changing situations while maintaining focus on delivery and follow-through
  • Good analytical and conceptual thinking skills with a proven proactive approach to identifying and resolving problems and suggesting improvements that continuously seek to provide a better service to Oxfam. Strong attention to detail
  • Experience working with external contractors and suppliers, with good influencing and persuasive skills and ability to build and maintain strong working relationships and represent Oxfam in a professional and competent manner
  • Good personal communication skills, in written and especially verbal English
  • A high level of self-awareness, personal energy, stamina, and flexibility. Ability to work creatively, effectively, and under own initiative
  • Proven experience as a team worker and demonstrably cooperative with members of other teams.
  • Willing to put in extra hours to help out colleagues when required, including after hours and at weekends
  • Commitment to Oxfam’s overall aims and policies and experience of promoting gender equity and diversity and the interests of marginalized people in all aspects of Oxfam’s work
Desirable:
  • Certification in Logistics / Procurement / Supply Chain / Assets Management (CHL, CIPS etc.)
  • Fluency in spoken and written local languages
  • Ability and willingness to travel regularly, at times at short notice
Your commitment to Oxfam
  • Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
  • Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles
Key Attributes:
  • Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
  • Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
  • Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.
Organisational Values:
Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

Note to candidates:
Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here.

How to Apply
As part of your online application, please upload your up-to-date CV and a covering letter explaining your suitability against the essential criteria in the job profile through www.ethiojobs.net or using Oxfam's internal application portal on or before 21 March 2021.
Your application will be shortlisted based on your CV and your responses to the above questions. You need not comment on your suitability against the essential criteria in the job profile.

Only shortlisted candidates will be contacted.

Due to the urgency of the post, this advert will close before the deadline if a suitable candidate is identified.

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