Genavco vacancies - Dubai, Operation Coordinator(FN-57JK7)

Genavco vacancies - Dubai, Operation Coordinator(FN-57JK7)
Genavco Dubai

Operation Coordinator(FN-57JK7)

Posted on 19/08/2021
Full Time

Main responsibilities and tasks:

  • Act as the point of contact for internal and external clients
  • Handle office supplies and purchases & maintain office assets and their security
  • Prepare monthly documents like telephone bill claims, courier bill claim, office supplies invoices etc.
  • Coordinate with the Office Assistant for daily collection and distribution of couriers when required
  • Provide general administrative support: General office / reception administration including answering the phone, directing calls, taking messages and clerical support including mailing, scanning, faxing and copying
  • Handle office / building management related work
  • Oversee cleaning staff
  • Management and record keeping of couriers + third party shipments;
  • Open, sort and distribute incoming correspondence
  • Maintain & order office supplies
  • Schedule, book meetings, travels and appointments
  • Office Contracts & Renewals follow up
  • Coordinate IT matters
  • Update and handle invoices related to petty cash, cheque, and company card management
  • Coordinate and control payment of monthly office bills, i.e. rent, internet, hosting services
  • Hotel sourcing as well as coordinate international travel arrangements including processing of visas for international travel
  • Compile and edit presentation details alongside Senior Admin Assistant
  • Exercise judgment and make decisions to promote smooth workflow and prioritization for Drivers
  • Create, organize and manage various SharePoint sites and shared drives

Candidate’s Profile:

2+ years of hands on administrative support


  • Strong knowledge of English – Written and verbal
  • Excellent interpersonal and organizational skills:
  • Communication skills: Maintain fluid relations internally as well as externally
  • Analytical skills/attention to details: Deal with figures – expense notes, expense reports by being accurate and detail-oriented
  • Multitasking: Ability to successfully manage multiple, competing priorities to meet deadlines
  • Ability to work independently, as well as collaborate in a team environment
  • Reliability, flexibility, and approachability
  • Time management skills: Accurately estimate the action timeline and deliver it in the right time
  • Problem-solving skills: Always willing to find the appropriate solutions


High School degree; additional qualification as a Receptionist or Administrative assistant will be a plus
Proficiency in MS Office (MS Word, MS Excel ,MS Outlook and MS PowerPoint)

Compensation and Benefits:

  • Office timings: Monday through Friday 9am to 6pm
  • Salary will depend on the candidate’s experience
  • Vacation days: 25 business days
  • Medical insurance fully paid
  • Annual Ticket

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