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Hyva Jobs in Dubai - Administrative Assistant

Hyva Jobs in Dubai - Administrative Assistant

Hyva MEA is looking for an Administrative Assistant.

The Administrative Assistant provides a wide range of administrative and office support services and mostly will support the logistics team.

We ideally look for a candidate with a background in logistics as you will be supporting the logistics team the majority of the time.

MAIN TASKS AND RESPONSIBILITIES

  • Manages projects;
  • Opens and distributes mail;
  • Conducts general research;
  • Creates and maintains Company contacts list and assists with client management;
  • Performs general clerical duties such as photocopying, faxing, and mailing;
  • Handles requests for information and data, including varied data entry;
  • Provides assistance to other office staff as required;
  • Assists in maintaining an organized filling system and file correspondence;
  • Helps maintain office supply inventories including the ordering of office supplies and forms;
  • Schedules and coordinates meetings and appointments, as well as makes travel/hotel arrangements;
  • Manages workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly;
  • Assists in resolving any administrative problems;
  • Answers calls from customers regarding their inquiries;
  • Prepares and modifies documents including correspondence, reports, drafts, memos and emails;
  • Schedules and coordinates meetings, appointments, and travel arrangements for staff
  • Will dedicate 60% productive time to support the logistics department
  • Executes basic HR and PRO tasks
  • ERP support to sales team for making quotations and sales orders.
  • Courier arranging and tracking.

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POSITION REQUIREMENTS :

Language: Fluent in English
Commercial proactive working attitude
Good organization and communication skills
2 years experience minimum in a similar position

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