RAFFLES Jobs in Dubai - Receiving & Store Officer

RAFFLES Jobs in Dubai - Receiving & Store Officer


Position: Receiving & Store Officer
Department: Finance
Reports to: Cost Controller


To ensure that all incoming and outgoing merchandise is received or shipped as described in the policy and procedures manual.


  • Receive and verify goods on behalf of the Hotel against the purchase orders by taking into account the quality and quantity of the received products and note any discrepancies.
  • Inspect the physical condition and count or measures the quality and weight of all items or supplies at the time they are received and before they are placed in storage.
  • Ensure all deliveries are received at the designated receiving area only.
  • Ensure all invoices and/or packing slips are stamped with the appropriate receiving stamp upon deliveries.
  • Ensure that all rejected goods are properly documented and accounted for by issuing Goods Return Notes (GRN) to suppliers.
  • Deliver goods received to the location that is specified on the purchase order.
  • Ensure that all the goods received are posted daily in FMC.
  • Ensure all the general invoices (other than Food & Beverage) carry the signature of the Department head, before posting in to FMC.
  • Complete a daily non-food receiving log and submit a daily report with relevant documents (Invoice, LPO and Good Received Note) to Accounts Payable.
  • Complete a daily food and beverage receiving log and submit a daily report with relevant documents to the Accounts Payable, and send a copy of the receiving log the Executive Chef and Cost Controller.
  • Notify the non and partial receipt of the goods and inform the Purchasing Manager for further action.
  • Maintain an up-to-date file of the receiving copy of all approved purchase orders. All purchase orders may clearly state the status of delivery (i.e., open or partial)
  • Ensure that the receiving area is clean and accessible.
  • Maintain HACCP standards at all levels – from product sourcing to storage, etc.
  • To perform any other duties that may be assigned from time to time by management.
  • Assist the Cost Controller in the monthly food & beverage inventory count for Stores.
  • Assist the Cost Controller in maintaining a suitable par level and to review the par level from time to time.
  • Perform any other duties that may be assigned from time to time by management.


  • Must be willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.
  • Must be willing to accept assignments on as need basis, in order to promote teamwork.
  • Self-motivated with strong organizational and communication skills.
  • Able to multi-task and prioritize in a fast-paced environment.
  • Oral and written fluency in English.
  • Display initiative.
  • Team player.
  • Customer/people oriented.


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College diploma or equivalent qualifications.
Knowledge of Materials Control, Store, Purchasing.
Knowledge of Microsoft Office mainly EXCEL.


Minimum 2 - 3 years’ experience in purchasing/receiving/stores environment.
Prefer Hotel experience in similar environment


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